Privacy Policy

Last updated: August 2025

AO Systems (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains what data we collect, how we use it, and your rights in relation to your data when you interact with our website, forms, or services.

1. Who We Are

AO Systems is a consulting and systems company led by Jennifer Rill. We offer strategic advisory, diagnostic tools, and enablement services.

Contact information:
Jennifer Rill
✉ team@theaosystems.com

2. What Personal Data We Collect

We may collect and process the following personal data:

• Contact information: Name, email address, company, industry, role

• Assessment data: Responses you submit via audits or forms

• Technical data: IP address, browser type, device information

• Usage data: How you interact with our site and services

• Marketing preferences: Your opt-in or unsubscribe status

3. How We Use Your Data

We use your data to:

• Respond to your inquiries or bookings

• Provide access to requested audits or services

• Improve our website and services

• Send you insights or updates, only if you opt in

• Maintain security and performance of our site

We do not sell your data to third parties.

4. Legal Basis

We collect and process personal data based on:

• Consent: When you opt in to receive updates or submit a form

• Contractual necessity: When you request a service from us

• Legitimate interest: For analytics, security, and service improvement

5. Data Retention

We retain your data only as long as necessary:

• Form submissions: Up to 2 years

• Marketing consent: Until you unsubscribe

• Audit or booking data: As required for service provision or legal compliance

You may request deletion at any time.

6. Cookies & Analytics

We may use cookies or similar technologies for:

• Understanding user behavior

• Improving site performance

• Tracking the effectiveness of content and engagement

You can disable cookies in your browser settings at any time.

7. Your Rights

Under GDPR (and other relevant regulations), you have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion (“right to be forgotten”)

• Withdraw consent at any time

• Object to certain uses (e.g. marketing)

• File a complaint with a supervisory authority (in the Netherlands: Autoriteit Persoonsgegevens)

8. Data Security

We take data security seriously. Your information is stored on secure servers, with limited access and encryption where applicable.

9. Third-Party Services

We may use third-party platforms (e.g. Wix, Google Forms, email platforms) to process and store your data. These services are GDPR-compliant to the best of our knowledge. We do not share your personal data beyond what is operationally required.

10. Updates to This Policy

This Privacy Policy may be updated periodically. Significant changes will be noted on our website or via email, if applicable.

Last update: August 2025